Decision details

Approval to proceed with Procurement - Renewal of Microsoft 365 licences and support

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No


A report seeking authority to start the procurement process for the renewal of a corporate Microsoft License Agreement, with the authority to award/sign contracts delegated to the Executive Director for Resources.




That Cabinet


1)    Approves the use of the CCS (Crown Commercial Services) contract to secure its Microsoft 365 licences and support for the next three years from 1 June 2024;

2)    Authorises the Executive Director for Resources to enter into all necessary agreements under the CCS contract to implement this decision, on terms and conditions acceptable to him; and

3)    Approves the use of the Financial Management Reserve to meet the potential overspend in 2024/25, if offsetting reductions in in-year spending are not forthcoming, and a request for on-going funding is brought forward as part of the 2025/26 Medium-Term Financial Strategy refresh.

Report author: Peter Wren

Publication date: 12/04/2024

Date of decision: 11/04/2024

Decided at meeting: 11/04/2024 - Cabinet

Accompanying Documents: