Agenda and minutes

Communities Overview and Scrutiny Committee - Wednesday 18 November 2020 2.00 pm

Venue: Committee Room 2, Shire Hall

Contact: Isabelle Moorhouse  Trainee Democratic Services Officer


No. Item



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Councillor Dave Shilton


Member's Disclosures of Pecuniary and Non-pecuniary Interests

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Chair's Announcements

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The Chair reminded the committee that there is a special Joint Communities and Adults Social Care & Health OSC on the 25th November following a passed motion at Full Council in September 2020.


Minutes of Previous Meeting pdf icon PDF 220 KB

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The minutes were approved as an accurate record.


Signed Minutes for 18 November 2020 pdf icon PDF 212 KB

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Public Speaking

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Questions to Portfolio Holder pdf icon PDF 94 KB

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Councillor John Holland noted the delays with highway projects like the parking and Warwick town centre traffic schemes and queried the viability of a monitor to check the progress of schemes. Scott Thompkins (Assistant Director – Environmental Services) responded that updates on schemes are provided through the major schemes’ boards, but due to the number of ongoing schemes it remained difficult to monitor schemes individually. Councillor Izzi Seccombe (Leader of the Council) suggested flow charts to monitor the progress for each scheme based in which area they were in.


In response to Councillor Keith Kondakor’s concerns with delegated budgets, Mark Ryder (Strategic Director – Communities) agreed that tracking schemes could be improved, and Scott Thompkins had worked on improving the management of capital schemes. Tracking the flow and spend of the money and the flow of projects against what was promised needs improvement and be made more accessible.

Scott Thompkins added that delegated budgets will change, and the process was presented to Cabinet earlier in 2020. In order to provide more transparency, a website will be developed for members which will provide an individual report for each member showing what schemes will be delivered for them in that year along with their status’ and which locality officer should deal with the scheme; this is planned for summer 2021. Councillor Jenny Fradgley commended this idea.


In response to Councillor Kondakor’s points regarding the West Midlands Railway Executive (WMRE) governance arrangements, Councillor Peter Butlin (Portfolio Holder – Finance & Property) informed the committee that he will be Chair of the executive until May 2021 and it is a consultee to major projects, not a rail operator. The bay platform at Coventry train station will be done through the ‘Knuckle’ line and Network Rail and the WMRE is a consultee for the station and not the capital project itself. He continued that the bay platform was delayed because Coventry are focusing on upgrading and improving their station and existing routes for their tenure of the City of Culture in 2021; work with Network Rail and applying for extra government funds for this had been undertaken.

Following a supplementary from Councillor Kondakor, Councillor Butlin replied that the WMRE and Warwickshire County Council cannot control what Coventry City Council want to focus on.


Economic Development Update pdf icon PDF 267 KB

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David Ayton-Hill (Assistant Director – Communities) provided the update stating that due to enhanced government restrictions there were new national government schemes to support businesses like emergency grants for businesses, which were forced to close, based on rateable value and size. The grants were optional to businesses operating a click and collect service. A more discretionary grant scheme called ‘additional restrictions grant’ was also set up which awarded Warwickshire £11 million to support businesses who could not get emergency grants. The county council is working with the Warwickshire district councils to coordinate a standard approach and help and advise businesses on how to adapt for the future. The county council has a selection of economic recovery packages and projects which work with the council’s partners and stakeholders. These include digital training for retailers which helped businesses get online, a growth program to help businesses adapt their business, as well as the loan and grant schemes. There was also a ‘Tech Challenge’ for technological and creative businesses to think innovatively about new solutions that they could put in place to help town centre businesses. 

David Ayton-Hill continued that there was a difficulty responding to redundancies due to the high level of businesses laying off workers. Therefore, a redundancy support programme was set up with the council’s external partners to support businesses who made/may have to make redundancies and see if any measures could be implemented to prevent this or support those affected. The support could be help with job searching, development, financial support or advice around financial management from the Citizens Advice Bureau and business start-up support. He concluded that a redundancy tracker was in place to track what was happening in local areas and adjust to this. However, new businesses have started up in Warwickshire or came to Warwickshire during the pandemic period and central government were consulted with to keep businesses in the area.


The committee praised the report and commended the support provided to businesses and redundant workers.

The Chair informed the committee that any workers made redundant during the furlough scheme can be re-employed and re-furloughed by the workplace that made them redundant for the remainder of furlough. She also praised that the grants were made available to supply chain contractors.


In response to Councillor Holland’s comments regarding the 1980’s economic crash and how Warwickshire County Council coped and provided skilling opportunities with it, Mark Ryder added that the council contacted Warwickshire College about opportunities and the recruiting firm for the new Covid-19 Mega Lab in Leamington Spa, in order to support local employment, businesses and the surrounding ecosystem.

In response to Councillor Kondakor, Mark Ryder responded that the council did not have a choice on where the Mage Lab would be, but they will utilise the opportunity.


Councillors Fradgley and Seccombe noted that jobs and opportunities need to be accessible to both North and South Warwickshire.

Councillor Andy Crump (Portfolio Holder – Fire & Rescue and Community Safety) stated that areas of deprivation exist cross-county and the  ...  view the full minutes text for item 3(1)


School Road Safety Education TFG Report pdf icon PDF 204 KB

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Councillor Fradgley thanked the officers involved in the TFG and informed the committee that the TFG were previously not aware of the current school road safety programmes being provided by the Road Safety team within the council. Briefings were set up for members in all five districts for the Road Safety Team to share their current work and explain their broad safety remit. The current project will help deal with climate change and improve green travel with teaching children how to cycle and walk safely to school and provide information when needed. She proposed that the report recommendations be approved and sent to Cabinet for their consideration.


The Chair thanked Councillor Fradgley for presenting the report and commended the council for having the team in place pre-TFG.


Councillor Kondakor expressed his surprise with how aggressive residents can be outside school gates and the proposed additional officer roles would be good to make it a safe area. He noted that the council had reminded residents to turn their car engines off when waiting for their children in order to benefit the poor air quality around schools. The Chair added that work with errant parking at schools had been undertaken by the council too.


Councillor Crump praised the SAFER project for tailoring to the schools they are implemented in. Councillors Crump and Holland noted that improvements would not happen immediately, and cultural change would be the main cause of improvement. Councillor Crump informed the committee that in 2019 33 people were killed and 300 injured on Warwickshire roads.

Members of the committee discussed 20mph zones around schools and accidents that happened outside schools in their divisions because of speeding cars.


Councillor Fradgley added that children need to feel confident cycling on roads.



The Road Safety Education Task & Finish Group recommends that Communities Overview & Scrutiny Committee:


1.     I) Support the internal bids for two School Travel Plan Officer roles for a two-year period.


II) If the internal bids are not successful, Communities OSC asks Cabinet to consider adding funding for the roles to the budget proposals to be recommended to Council in February 2021.  


2.     All County Councillors actively aid the School Safety Team with their liaisons with schools in their respective divisions, including promoting the SAFER project and any school champion work.


3.     All school champions receive support from the School Safety Team and County Councillors when needed.



Mid-Year Performance Progress Report pdf icon PDF 355 KB

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Mark Ryder introduced the report stating it covers April to September 2020 and contains financial and performance elements which were both affected by Covid-19. Recycling had increased but waste overall reduced along with KSI’s (killed or seriously injured) and vehicles on the road. The economy was negatively affected too, and crime also reduced in this period. There was budgetary overspending in this period due to a reduced economic income and the need to spend more in other areas.


In response to Councillor Kondakor regarding biodiversity and tree loss, Mark Ryder stated that the ecology team had been reviewing this for years and an update can be provided. Scott Thompkins added that the only trees that were removed were deemed unsafe and any trees that are removed for highway schemes are replaced; all this work is carried out by the forestry team with the help of tree warden volunteers to plant additional trees. The Chair thanked the forestry team on behalf of residents in her division for dealing with an emergency situation with a tree. 

Councillor Seccombe added that it is essential to maintain green corridors to retain Warwickshire’s biodiversity; work with the NFU continues to be carried out to ensure this. Regarding community woods, Councillor Seccombe clarified that they should be considered with development plans and it is something that would need to be take up with by planning authorities.


Councillor Fradgley informed the committee that Stratford Town Council received a tree mapping update for green corridors in their urban areas as part of their neighbourhood plan. She continued that smaller communities around Stratford asked for trees on common land and praised Scott Thompkins, Councillor Jeff Clarke (Portfolio Holder – Transport & Planning) and David Lowe for their support with this.

Councillor Heather Timms (Portfolio Holder – Environment, Heritage & Culture) added that the consultation for the community scheme around climate change projects included tree planting. To ensure the consultation is well known she suggested that members raise it with their town and parish councils so they could contribute to the consultation and more climate change schemes cross-county.

Following a query from Councillor Kondakor, Councillor Timms stated that they had publicised the free packs from the Woodland Trust to schools regarding tree planting. With the tree map, they are aware which areas need more trees planting as well as information on trees for green corridors.


Communities OSC Work Programme pdf icon PDF 199 KB

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The Chair informed the committee that items on the work programme and committee meeting may be subject to purdah which starts on the 19th March 2021.

In response to Councillor Kondakor’s query regarding the national waste strategy, Dave Ayton-Hill stated that an update will be available after the government second consultation document release early next year.

Scott Thompkins added that they are planning on publishing a list on highways schemes that cost £250,000 and over, what stage they are at and the expected completion date. He continued that the OSC could review the draft before it goes on the member intranet.

Councillor Kondakor asked for all transport projects to go onto the website, like train and cycling projects.


Urgent Items

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