Decisions

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Decisions published

08/04/2021 - Exempt Minutes of the Meeting of Cabinet Held on 18 March 2021 ref: 414    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 08/04/2021 - Cabinet

Decision published: 09/04/2021

Effective from: 08/04/2021


08/04/2021 - Establishment of a Dynamic Purchasing System for Business Support Services ref: 411    Recommendations Approved

Approval is sought for the establishment of a Dynamic Purchasing System (DPS) for Business Support Services in support of the County Council’s Covid-19 Recovery Plan and Economic Growth Strategy.

Approval is also sought to commence the procurement and for delegated authority for the Strategic Director Communities to negotiate and enter into all contracts on terms and conditions acceptable to the Strategic Director for Resources.

Decision Maker: Cabinet

Made at meeting: 08/04/2021 - Cabinet

Decision published: 09/04/2021

Effective from: 08/04/2021

Decision:

Councillor Izzi Seccombe explained that the purpose behind this initiative to provide a modern system that allows a more flexible approach for the council and contractors. The advantage to contractors is that they can join the system at any time and do not have to wait for a tender to be issued. It will assist the council to be more efficient when it commissions work and should save money as well.

 

Councillor Peter Butlin emphasised the need to have good procurement systems in place. Money can be used more effectively providing better value as a result.

 

That Cabinet:

 

1)       Approves the establishment of a Dynamic Purchasing System to facilitate the delivery of a range of business support services and programmes in support of the County Council’s Covid-19 Recovery Plan and the Economic Growth Strategy.

 

2)       Approves commencing with the procurement and delegates authority for the Strategic Director for Communities to negotiate, and to enter into, all contracts on terms and conditions acceptable to the Strategic Director for Resources.

Divisions affected: (All Divisions);

Lead officer: Matthew Epps


08/04/2021 - Fire Control Replacement Systems ref: 410    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 08/04/2021 - Cabinet

Decision published: 09/04/2021

Effective from: 08/04/2021

Decision:

Councillor Andy Crump informed Cabinet that the Transformation Programme had resulted in considerable investment in the Fire and Rescue Service. He added that a cloud-based system will enhance business resilience and promote remote working. Councillor Heather Timms informed Cabinet that Warwickshire’s Fire and Rescue Service has been appointed as lead for national fire and rescue climate change initiative. Officers were to be congratulated on this.

 

Resolved:

 

That Cabinet

 

1. Approves the allocation of up to £1.86 million for the replacement of Fire Control Room Systems, as outlined in the report.

 

2. Authorises the Strategic Director for Resources to determine the allocation of funding as he considers appropriate between the Fire Transformation Fund and the Corporate Change Fund and in the event that any costs can be capitalised, the Capital Investment Fund.

 

3. Authorises the Chief Fire Officer to procure and enter into all necessary contracts to give effect to the proposals set out in the report on terms and conditions acceptable to the Strategic Director for Resources.

Divisions affected: (All Divisions);

Lead officer: Sue Scaysbrook


08/04/2021 - Revenue Investment Funds 2020/21 ref: 407    Recommendations Approved

Recommendations from Revenue Investment Panel for allocations of investment funds to new initiatives

Decision Maker: Cabinet

Made at meeting: 08/04/2021 - Cabinet

Decision published: 09/04/2021

Effective from: 08/04/2021

Decision:

Councillor Peter Butlin (Deputy Leader – Finance and Property) introduced the item and summarised the key elements of the published report. The three initiatives before Cabinet are consistent with the Covid-19 Recovery Plan. Tourism, he added, is across the entire county and the funds assigned will be used where needed.

 

Councillor Heather Timms (Portfolio Holder for Environment and Heritage & Culture) informed Cabinet that the tourist industry in Warwickshire is ready for the end of Covid-19 restrictions. Tourism is a key element of the county’s economy and needs to resume as soon as possible.

 

Regarding the Jump Start Project Councillor Jeff Morgan (Portfolio Holder for Children’s Services) asked how those companies that are currently underrepresented in the economy will be communicated with. In reply Cabinet was informed that this will be through the Coventry and Warwickshire Local Enterprise Partnership, Chamber of Commerce and the Federation of Small Businesses.

 

Resolved:

 

That Cabinet:

 

1)       Supports the progress made on the Place Shaping strategy with the Social Enterprise Support project approved by Corporate Board under the authorisation delegated to Chief Executive at a cost of £0.039m.

 

2)       Approves the bids as detailed in section 2.1 and 2.9, amounting to £0.103m from the Climate Change Investment Fund and £0.622m from the Place Shaping and Economic Growth Fund.

 

3)       Authorises the Strategic Director for Communities to procure and enter any agreements to give effect to the above proposals on terms and conditions acceptable to the Strategic Director for Resources.

Divisions affected: (All Divisions);

Lead officer: Andrew Healey


08/04/2021 - Approval to Tender the Integrated Community Equipment Service ref: 412    Recommendations Approved

Cabinet approval is being requested to tender and procure the Integrated Community Equipment Service (ICE) as the current contract runs until 31/08/2022. The tender will incorporate telecare service and assistive technology.

Decision Maker: Cabinet

Made at meeting: 08/04/2021 - Cabinet

Decision published: 09/04/2021

Effective from: 08/04/2021

Decision:

Councillor Les Caborn stated that the Integrated Community Equipment Service is a long standing and successful example of partnership working. The service delivers equipment to people to assist them to live independently. It is based on a joint contract between social care and health. Most of the equipment that is issued is reused or recycled.

 

Councillor Caborn concluded by assuring Cabinet that the procurement process will take full account of the move from three CCGs to one.

 

Resolved:

 

1)       That Cabinet approves proceeding with an appropriate procurement process to jointly re-commission the Integrated Community Equipment (ICE) service with the Clinical Commissioning Group (CCG) or their successor in title.   

 

2)       That Cabinet approves and authorises the Strategic Director for People to enter into all relevant contracts for the provision of the Integrated Community Equipment service on terms and conditions acceptable to the Strategic Director for Resources.

 

3)       That Cabinet approves and authorises the Strategic Director for People to enter into a new section 75 agreement with the CCGs or their successor in title to manage the joint commissioning on terms and conditions acceptable to the Strategic Director for Resources.

 

4)       That Cabinet approves the ICE procurement activity to incorporate the following linked services: telecare service, assistive technology (AT) and the self-assessment / self-purchase solution (currently contracted with Disabled Living Foundation – Ask Sara).

Divisions affected: (All Divisions);

Lead officer: Musa Bhayat


08/04/2021 - Member Code of Conduct ref: 409    Recommendations Approved

To consider the changes proposed by the LGA Model Code of Conduct and whether to revise the current Member Code of Conduct

Decision Maker: Cabinet

Made at meeting: 08/04/2021 - Cabinet

Decision published: 09/04/2021

Effective from: 08/04/2021

Decision:

In introducing the report Councillor Kam Kaur stated that with the upcoming elections a review of the Code of Conduct was timely. The Local Government Association has published a model code of conduct. The council has chosen to use elements of this rather than the entire document.

 

Councillor Jerry Roodhouse (Leader of the Liberal Democrat Group) welcomed the update.

 

Councillor Izzi Seccombe added that the code is the basis of how members behave in Warwickshire. Councillor Colin Hayfield suggested that the Code of Conduct has rarely been called upon in Warwickshire as officers and members have always behaved in a friendly and professional manner. This view was echoed by Councillor Andy Crump (Portfolio Holder for Fire & Rescue and Community Safety).

 

Resolved:

 

That the Cabinet welcomes the draft Code of Conduct to Council and commends it to council.

Divisions affected: (All Divisions);

Lead officer: Jane Pollard


08/04/2021 - Strategic Risk Management Framework ref: 413    Recommendations Approved

A new risk management strategy for approval by Cabinet, to replace the current risk management strategy approved in 2014.

Decision Maker: Cabinet

Made at meeting: 08/04/2021 - Cabinet

Decision published: 09/04/2021

Effective from: 08/04/2021

Decision:

Councillor Peter Butlin explained to Cabinet that the Strategic Risk Management Framework sets out the council’s attitude to risk. The Audit and Standards Committee had given the framework its full support.

 

Councillor Kam Kaur commended officers for their efforts in producing what the auditors have commended as a very good document.

 

Resolved:

 

That Cabinet approves the Strategic Risk Management Framework at the Appendix of the published report.

 

Lead officer: Lynn Todman


08/04/2021 - Code of Corporate Governance ref: 408    Recommendations Approved

Warwickshire County Council’s Local Code of Corporate Governance was last updated and approved in 2016. Our transformation journey, including organisational restructure and new ways of working, requires the governance code to be reviewed and revised to be fit for future purpose. Learning points from our COVID-19 response actions and recovery planning will also inform updates to the code.

Decision Maker: Cabinet

Made at meeting: 08/04/2021 - Cabinet

Decision published: 09/04/2021

Effective from: 08/04/2021

Decision:

Councillor Kam Kaur (Portfolio Holder for Customer and Transformation) informed the meeting that a review of the Code of Corporate Governance had been requested by the council’s external auditors. The revised document now complies with the guidance produced by CIPFA. The draft document had been considered and welcomed by the council’s Audit and Standards Committee at its meeting on 23 March 2021.

 

Councillor Kam Kaur closed by stating that the Code of Corporate Governance should be readily accessible to staff and members of the public.

 

Resolved:

 

1.       That the Cabinet approves the draft Code of Corporate Governance.

 

2.       That the Strategic Director for Resources is authorised to update the Code to reflect periodic or any necessary changes in our governance control processes.

Divisions affected: (All Divisions);

Lead officer: John Cole, Sarah Duxbury, Jane Pollard, Nichola Vine